Privacy Policy
Effective Date: September 2, 2026
SteadyFlow Solutions Group LLC (“SteadyFlow,” “we,” “us,” or “our”) respects your privacy. This Privacy Policy explains how we collect, use, store, and share information when you visit steadyflowsolutionsgroup.com, contact us, schedule an appointment, make a payment, or use our notary, Remote Online Notarization, wedding officiant, or business support services.
INFORMATION WE COLLECT
Depending on how you interact with us, we may collect:
• Contact information, including your name, email address, telephone number, and mailing or service address.
• Appointment information, including the service requested, preferred date and time, location, notes, and information necessary to prepare for your appointment.
• Transaction information, including services purchased, amounts charged, payment status, invoices, and receipts. Complete payment-card information is processed by the applicable payment provider and is not stored directly by SteadyFlow.
• Notary and identity-verification information that may be required to perform a lawful notarization, including identification details, document-related information, journal entries, signatures, and records required by law or the Remote Online Notarization platform.
• Communications you send through our website, email, telephone, text message, contact forms, booking forms, or social-media accounts.
• Technical information collected automatically when you visit our website, including your IP address, browser type, device information, pages viewed, referring website, and cookie or analytics information.
Please do not submit Social Security numbers, full payment-card numbers, medical records, or other sensitive information through a general website contact form unless we specifically request it through an appropriate secure method.
HOW WE COLLECT INFORMATION
We may collect information:
• Directly from you when you complete a form, request information, schedule an appointment, communicate with us, make a payment, or receive services.
• Automatically through cookies, analytics tools, and similar website technologies.
• Through service providers that help us operate the website, manage appointments, process payments, communicate with customers, verify identities, or provide Remote Online Notarization services.
HOW WE USE INFORMATION
We may use your information to:
• Respond to questions and service requests.
• Schedule, confirm, reschedule, and provide services.
• Verify identity and meet notarial, recordkeeping, legal, and regulatory requirements.
• Process transactions and send invoices, receipts, confirmations, reminders, and service-related communications.
• Maintain business, accounting, notary-journal, and transaction records.
• Operate, secure, troubleshoot, and improve our website and services.
• Prevent fraud, misuse, security incidents, and unlawful activity.
• Comply with applicable laws, court orders, government requests, and professional obligations.
• Send promotional communications when you have requested or consented to receive them. You may unsubscribe from marketing emails using the link included in the message or by contacting us.
COOKIES AND WEBSITE ANALYTICS
Our website is hosted through Wix and may use essential cookies to operate properly. It may also use functional, analytics, and marketing technologies to understand website activity and improve the visitor experience.
Your browser may allow you to block or delete cookies. Disabling certain cookies may affect how some website features operate. When a cookie-consent tool is available, you may use it to manage nonessential cookie preferences.
HOW WE SHARE INFORMATION
SteadyFlow does not sell or rent personal information.
We may share information only when reasonably necessary with service providers that support our operations, including:
• Wix, for website hosting, forms, bookings, customer management, analytics, and related website services.
• Payment processors, including Square or other processors displayed at the time of payment.
• Remote Online Notarization and identity-verification providers, including BlueNotary or another platform selected for the transaction.
• Email, telephone, calendar, accounting, cloud-storage, communication, and business-support providers.
• Government authorities, courts, law enforcement, or other parties when disclosure is required by law or reasonably necessary to protect legal rights, safety, or security.
These third parties handle information according to their own privacy policies and applicable legal obligations.
NOTARY AND REMOTE ONLINE NOTARIZATION RECORDS
Notarial services may require SteadyFlow or an approved service provider to collect and retain information required by Florida law or other applicable law. Remote Online Notarization may involve identity proofing, credential analysis, audiovisual recording, electronic documents, and electronic journal records.
Certain notarial records must be retained for legally required periods and may not be deleted upon request when continued retention is required by law.
SteadyFlow is not a law firm and does not provide legal advice, select legal documents for customers, or determine whether a document is legally sufficient.
INFORMATION RETENTION
We retain information only for as long as reasonably necessary to provide services, maintain business and transaction records, resolve disputes, enforce agreements, and satisfy legal, tax, accounting, insurance, notarial, or regulatory requirements.
Retention periods may vary depending on the type of information and the applicable legal requirement.
DATA SECURITY
We use reasonable administrative, technical, and organizational safeguards intended to protect personal information. However, no website, email system, electronic transmission, or storage method can be guaranteed to be completely secure.
YOUR PRIVACY CHOICES
You may contact us to:
• Request access to personal information we maintain about you.
• Ask us to correct inaccurate information.
• Request deletion of information that we are not legally or operationally required to retain.
• Withdraw consent for optional marketing communications.
• Ask questions about how your information is collected or used.
We may need to verify your identity before completing a request. Some requests may be limited or denied when retaining the information is required by law, necessary to complete a transaction, or permitted for another lawful reason.
CHILDREN’S PRIVACY
Our website and services are not directed to children under 13, and we do not knowingly collect personal information directly from children under 13 through the website. A parent, legal guardian, or other authorized adult should contact us when services involve a minor.
THIRD-PARTY LINKS
Our website may contain links to third-party websites, payment services, social-media platforms, or other services. SteadyFlow does not control and is not responsible for the privacy, content, or security practices of those third parties. Please review their policies before providing information.
CHANGES TO THIS PRIVACY POLICY
We may update this Privacy Policy when our services, website practices, or legal obligations change. The revised policy will be posted on this page with an updated effective date. Continued use of the website after an update means the revised policy applies to future interactions.
CONTACT US
For questions or privacy-related requests, contact:
SteadyFlow Solutions Group LLC
Plant City, Florida
Email: info@steadyflowsolutionsgroup.com
Phone: (448) 844-3569
Website: steadyflowsolutionsgroup.com